Dimensions + FAQ…

 

 

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Time of the event:

14 hour event rental. Friday and Saturday events start at 10am.  Music, alcohol and guests end at 11:00pm, and cleanup till midnight.  An extra late hour is allowed on Fridays and Saturdays for 500$.

Sunday-Thursday events start at 9am.  Music, alcohol and guests end at 10:00pm, and clean up till 11:00pm.

 

Occupancy and Capacity:

We have tables and chairs for up to 275 people for seating.  Included are an assortment of round, rectangular and square tables.

 

Included are:

wooden cross back chairs, round and rectangle tables, wooden display tables, ice, uplighting and taxes

 

Rentals:

New Covered Chapel $800

Stage 16’x20’ max size $750

patio heaters $75 each, we have 3

log fire $200

 

Vendors and Catering:

You have the freedom to choose your own vendors with no extra fees but we have recommended vendors we can share with you.  All vendors must be insured and must clean up after your event.  Please ensure that your caterers provide bussing of plates + drinks + trash during and after your reception, or you will need to provide the staff for that.  No food or trash down the sink, we are on septic, please dispose of into trash cans.

 

Alcohol rules:   

Save money (usually under 1/2 cost of price per person) by buying your own alcohol and having TABC licensed, and insured bartenders serve your guests.  Beer, wine and mixed drinks are fine but No shots are allowed.  Payment to the bartender is the responsibility of party leasing the facility.  Alcohol service and consumption will stop when the TABC licensed bartender stops service, which must end by 11:00 pm on Friday and Saturday and 10:00 pm on Sunday through Thursday. All outside alcohol MUST be given to TABC licensed bartender for serving. No alcohol is allowed to minor under the age of 21.  You must provide Stone Crest a copy of TABC License and insurance certificate of $1,000,000 Industry Standard.  Alcohol service is limited to no longer than 6 hours.

 

Restrictions:

NO Tape on the floor, Glitter, hay, rice, bird seed, silly string, confetti, sprinkles or gel like substances cannot be used any place on the premises.  Loose artificial flower petals cannot be used outside of hall.  Real petals used outside must be white or light colored (to avoid staining stone).  No food or trash down the sink, we are on septic, please dispose of into trash cans.

 

Clean Up:

We will setup the chairs and tables to your floor plan you provide.  During and after your reception you or your vendors are responsible for serving the food, bussing the tables and getting the trash out to the dumpster by the end of the night.  We have trach cans and trash bags for use.  Basically whatever is brought in is taken out and we will handle the floors, tables and chairs when the venue is empty. All items including rentals must be removed by the end of your event rental time (including any outside decor and floral).

 

Set Up:

We have a floor plan program that helps you visualize the space.  A onetime set up of tables and chairs is provided by Stone Crest Venue is included with your rental of our facility.  A floor plan to indicate your preferred set up plan must be provided one week prior to your event. In case of inclement weather, Stone Crest Venue’s decisions regarding site, set-up, and preparation may supersede prior arrangements due to safety and liability requirements.  This decision will be made by 9 am on the day of your event and will be communicated to you at that time.  We strongly encourage you to have a “plan B” floor plan in case of inclement weather, should you make the decision to implement your “plan B” please notify us by 9 am on the day of your event.

 

Security requirements:   

A certified peace officer (sheriff, state or local police or game warden) will be required where alcohol is served.

Deputy Gene Blaylock 469-667-6833 is our preferred Security.  Security is needed from when bar starts until last one out, if you have over 200 guests you will need 2, if under 200 you just need one.  If you aren’t serving alcohol, you will just need one security guard for the last 4 hours from the last person out.

 

Decorations:

You may use any real candles in the fire place and real candles on the tables as long as they are in some sort of container. Decor is usually secured by floral wire, do Not pin, screw or nail in to the walls of the facility. NO tape applied on Floors, we have some floor track available. All décor items must be removed from the property by the end of event rental time. 

 

Hotels Near:

The grand hotel in downtown McKinney is 5 to 10 minutes away. Also VRBOs in historic McKinney have been used a lot. Other than that there are 10 to 12 nice Marriott or Sheraton within 15 to 20 minutes.

https://maps.app.goo.gl/dFNqH2EVvZjXWPY89?g_st=com.google.maps.preview.copy

https://maps.app.goo.gl/c1tNiJz3FDoQz7hf8?g_st=com.google.maps.preview.copy

https://maps.app.goo.gl/VGw7u7vTbjQFmBcT8?g_st=com.google.maps.preview.copy

 

DJ or Band:

Dj’s usually bring in their own loudspeakers and mixer but NO large free standing subwoofers (small ones for tower speakers are ok) and NO Tape on the floor.  95 db max for sound level.  We have a stage available that is 20’x16’ max size for $750 (includes set up and tear down)

 

Slide show presentation:

If you have the slide show on a portable device/ laptop please bring it with the charger the day of wedding. We can usually send it from your device thru an HDMI adapter to TV.  A USB drive or DVD works as well. See our FAQ page for more info http://stonecrestvenue.com/faq/.

 

Rehearsal:

Since we are usually booked most Friday/Saturdays, most will do it day of or at their rehearsal dinner. There is a public park across the street that has a similar arbor if needed as well.  Rehearsals are scheduled 2 months based upon availability with an hour to run through practice.

 

Candles:

you may use any real candles in the fire place and real candles on the tables as long as they are in some sort of container.

 

Sparklers:

Sparklers cannot be longer than 24 inches.  The bride + groom assume responsibility for any liability from sparklers if they choose to use them.  We have a large metal bucket for sparkler disposal.

 

Log Fire Pit:

for 200$, we have someone who will build, supervise and maintain the log fire.  You can cancel up to noon day of for weather reasons.  For safety reasons, children under 12 are not allowed to be outside UNATTENDED in the fire pit and ceremony areas.  We will ask if you’d like to add the fire in the questionnaire sent out a month out.  Bring your own s’mores!

 

Yard Games:

We have corn hole boards + ring/hook game down by the fire pit, but feel free to bring additional games for your event. 

 

SPEAKER SYSTEM:

We have a plug and play system inside with a wireless mic and outside plug and play system for ceremony or cocktail hour with a wireless lapel mic for the officiant.

 

Gobo Projector:

You can order your custom gobo online for approx $65 at,  www.goboman.com or other sites.  The dimensions are a custom size of 26.8/14 mm.  If you are going to use the GOGO, please bring it the morning of your event for install and setup.  The GOBO projector is in a fixed, mounted location that can only display on the fireplace between the 2 mantels.

 

Payment Schedule:

Retainer of 25%, is required at date of booking and will count toward the entire venue price.  The remaining balance will be paid in 3 other payments prorated out with the last payment due at least 30 days from the date of the event.  Cash, check, Zelle or credit and debit cards are accepted with no additional fees.

 

Smoking Rules:

No smoking is allowed anywhere in the buildings.  Smoking is allowed in outside designated areas, where ash trays are provided.

 

Refund and Rescheduling Policy:

If life happens and you need to cancel, if outside 30 days of the event, you will be refunded all but your deposit back.   If an event is cancelled within 30 days of the event, the full balance is due.  We will allow a one time reschedule at no additional charge for another Friday or Sunday in December-February or June-August.   Monday-Thursdays may reschedule to a similarly priced weekday.

Pets:

We have a pet waiver for you to sign if you’d like to have your leashed pet apart of the ceremony and pictures.   Pets most be removed or kenneled after.

 

Parking:

We have 115 paved parking spots (usually a 3:1 person/parking spot ratio needed for events.   We also have a graveled overflow parking area for vendors.

 

Planner:

Half of our brides have some sort of planner to assist them and the other half has family that likes to handle this. This is your choice, but please provide us with some point of contact day of.

Event Insurance:

This is not required and is your choice. If you do choose to use this, it’ll have an option to include the venue as a cosigner.

 

Wheelchair accessibility:

We have ADA approved bathrooms and a ramp into the outdoor ceremony and covered chapel.  Stairs are needed to get into the upstairs dressing room.

 

Dressing Rooms:

We have two large Dressing Rooms for your use that are included. There is one upstairs and we also have an outside cabin, both are 30 x 15‘.